CHALLENGE

Areas constituting challenges within the individualization project:

• Project scale – often encompassing all schools in the region
• Constrained human resources and the necessity of conducting recruitment within school level
• Efficient communication between all parties involved
• The necessity of maintaining a reliable documentation database
• Monitoring of progress, reporting and managing students’ sensitive data

EdPlan constituted an excellent, practical solution for the challenges of coordinating the high number of tasks and actions and effectively contributed to efficient management of project’s documentation.

Case Study: Exceptional Student Project / EdPlan system as a key tool in organization of extracurricular classes for students (equalization of educational opportunities)

SOLUTION

EdPlan is a web-based tool designed by PCG which supports schools in organizing psychological-pedagogical help for students. EdPlan as a tool allows teachers to create IEPs and other support plans, monitor the progress of pupils and manage class registers for extracurricular classes. This system simplifies the procedures, verifies the completion of documentation. The need of paper documentation is kept to a minimum. The areas of support provided by PCG Poland within the framework of the individualization project:

EdPlan implementation for managing project’s documentation:

• Creating schedules, assigning students to classes (forming groups), managing registries for extracurricular classes
• Evaluation of students’ performance and tasks undertaken during the project
• Recommendations given by teachers conducting classes for further student’s support
• Easy reporting and monitoring of project’s progress

Trainings organized to provide knowledge and preparation upon:

• Project purpose and tenets
• The use of EdPlan in the project
• The principles of carrying out project’s documentation and settlement

EdPlan IT support available at every stage of the project

BENEFITS

The benefits of EdPlan implementation for LGUs and subcontractors:

• Access to EdPlan at any time and any location, for all teachers conducting classes as well as subcontractors and local government
• Easy project management and issuing high-detailed reports
• Savings made upon purchases of paper class registers and printing of documents
• Ensured safety of all sensitive students’ data (SSL certificate)
• High quality templates (class register in accordance with the MEN I/6 template)
• Documents design adapted to the project’s requirements (EU logotypes, descriptions)
• Efficient exchange of files via EdPlan
• The use of EdPlan in the project
• The principles of carrying out project’s documentation and settlement

In the middle of the project, PCG conducted a survey among teachers which was aimed to verify the quality of our services and teachers’ approach towards the system. The survey was conducted via EdPlan. The results are presented in the chart below.

The cost of EdPlan implementation in the Individualization project is adjustable to each client and its unique needs. Detailed information regarding the implementation of EdPlan can be obtained via PCG’s Sales Department, under the telephone number: + 48 22 477 27 04